Preparing Authorised Viewer Lists for Family Backup Sites

A duplicate held at your sister’s house in Daegu and another in your Changwon safe implies at least two people who might need register access. Authorised viewer lists formalise who may read the location index — distinct from who may open the backups themselves.

Viewer vs Custodian

A custodian physically holds material. A viewer may read the register to understand where duplicates exist. Your sister might be both custodian of Site B and viewer of the full register, while your adult child in Seoul is viewer only — able to coordinate during an emergency but not holding any backup directly.

Minimum Information per Viewer

We record legal name, relationship, contact method, and scope (full register, appendix only, audit trail only). Scope limits reduce accidental oversharing when a viewer needs partial information.

Handling Disputes

Family arrangements sometimes exclude individuals who know a backup exists. We document your explicit instruction. Registers are your property; we do not add viewers without written authorisation from the register owner or their legal representative.

Review Cadence

Viewer lists decay faster than site lists — divorces, estrangements, deaths. Annual reviews dedicate a section to viewer confirmation. Each viewer signs or replies in writing that their entry remains accurate.

Starting Point

List every person who already knows about your backups. Decide who should know where all of them sit. That gap between the two lists is your initial viewer candidate set. Contact us if you want help structuring the first draft.